Our client is seeking an Administrative Assistant for a Contract position in Philadelphia, PA. The Administrative Assistant will handle administrative tasks for the VP, Business Systems and Operations and functions as the “go-to" administrator for the One Vision global project; a high profile, complex project with strict deadlines. In addition, supports remotely, the VP, Global Customer Support with mostly travel and scheduling needs. This job has a mix of high level administrative tasks as well as clerical responsibilities. Responsibilities: • Function as “right arm" assistant to the VP; managing her calendar, travel and administrative tasks • Prepare and reconcile expense reports • Schedule all workshops and events related to ONE VISION (i.e. Town Halls, End-to-End sessions, Cocktail Receptions, Employee Recognition, UAT & Training, etc.) – ordering food & beverages, acting as primary point of contact w/hotels & other venues to secure space and negotiate contracts, organizing & assembling all materials, ensuring all logistics & details are communicated to all • Order supplies for all GCS staff based in Philadelphia • Act as primary point of contact to ensure all visiting employees & contractors have access to 1500 Street office • Coordinate Change Champion, Super & Steering Committee Meetings; including all preparation (presentations, gathering data, etc.), note taking to ensure items are followed-up on in a timely manner and uploading & sharing documents via SharePoint related to above-referenced committees & work streams • Respond to all administrative requests that relate to One Vision Requirements • Experienced Administrator who has successfully maintained the calendar, travel arrangements, and meeting assignments for an Executive who is often off site. • Ability and desire to handle high level tasks, as well as the more clerical • Success at handling multiple projects with requests from many people. • Must be fast paced and deadline driven • Strong PowerPoint, Word and Outlook skills • Familiarity with Sharepoint or other shared drive programs