JOB PURPOSE: To take responsibility for and to provide administration support for the Catering Service. MAIN DUTIES: �To provide office cover as required during normal office hours. �To be familiar with all administration functions and responsibilities within the Catering Service. Be able to undertake each function and ensure completion of all tasks. Review and streamline them to improve efficiency as necessary. �Ensure fair distribution of administrative functions between oneself and your colleague with the over all objective of meeting deadlines as determined by the Catering Services Manager. �Word processing of documents to include reports, letters, emails, memorandums and circulars. Occasional use of powerpoint and publisher for presentations and promotions. �Keep a record of sales and services, prepare appropriate accounts for submission to customers and deal with any appropriate queries. �Receive catering orders for individual Directorates throughout the Council, ensure they meet the criteria for provision. Prepare internal recharge as appropriate and keep computerised records of supply. �Identify bad debts and seek to secure payment prior to the debt recovery procedure. �Develop computerised spreadsheets inserting information and formulas required to produce statistics as determined by the Catering Services Manager. �Placing orders for goods and services on the computer and reconciling these with the invoice. �Providing the administration element of staff recruitment, sickness monitoring and other employee matters. �To become familiar with software packages that assist the Catering Service with information. Input and interpret to achieve accurate results. �Provide a telephone answering service and take messages for Catering Managers. Deal with day to day issues e.g. taking bookings, general queries from Cooks in Charge (except those of a technical nature). �General administration and organisational support to Catering Managers. �Such other duties reasonably falling within the purview of the grade as may be required.