JOB PURPOSE: To take responsibility for and to provide administration support. MAIN DUTIES: �To provide office cover as required during normal office hours. �To be familiar with all administration functions and responsibilities . Be able to undertake each function and ensure completion of all tasks. Review and streamline them to improve efficiency as necessary. �Ensure fair distribution of administrative functions between oneself and your colleague with the over all objective of meeting deadlines as determined by the Catering Services Manager. �Word processing of documents to include reports, letters, emails, memorandums and circulars. Occasional use of powerpoint and publisher for presentations and promotions. �Keep a record of sales and services, prepare appropriate accounts for submission to customers and deal with any appropriate queries. �Identify bad debts and seek to secure payment prior to the debt recovery procedure. �Develop computerised spreadsheets inserting information and formulas required to produce statistics as determined by the Services Manager. �Placing orders for goods and services on the computer and reconciling these with the invoice. �Providing the administration element of staff recruitment, sickness monitoring and other employee matters. �To become familiar with software packages that assist the Service with information. Input and interpret to achieve accurate results. �Provide a telephone answering service and take messages for Managers. Deal with day to day issues e.g. taking bookings, general queries (except those of a technical nature). �General administration and organisational support to Managers. �Such other duties reasonably falling within the purview of the grade as may be required.
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