- Coordinate meetings, conference calls, and in-person appointments as directed and communicate meeting details to all participants through appropriate communication channels - Maintain department databases and mailing lists - Make travel arrangements as requested - Open and distribute mail, prepare check requests and monitor and order office supplies - Photocopy, assemble and distribute documents as assigned - Screen phone calls and monitor email for management members as requested - Set up and maintain filing systems for team members as needed - Coordinate distribution for various programs - Assist with event coordination as needed - Complete special projects as assigned - Work with confidential materials with minimal supervision - Perform other generic office activities - High school diploma or general education degree (GED) - 1-2 years administrative experience and/or training; or equivalent combination of education and experience Strong interpersonal skills and work ethic, strong organizational skills, excellent coordination and time management skills Knowledge of Microsoft Word, Excel, PowerPoint and Outlook