Genuent USA has a need to hire a Project Assistant for a contract in Sacramento, California area. Start date is July 17, 2012 and end date is June 30, 2015. Qualified candidates please send resumes (MS Word format) to Greg Abel . Work hours = 1548 hours within each 12 month period (3/4 time). Normal work hours will be about 6 hours per day, but occasional overtime and deadline work will be required. There may be a bit of travel in California with an overnight stay. Must be able to travel overnight. MINIMUM QUALIFICATIONS FOR PROPOSERS Required Qualifications The successful candidate for this position must have the following specific skills and experiences to assure project success: 1. Possession of at least a 2-year college degree. 2. Cumulatively 4 years of work experience for which the required skills were necessary component of the work. 3. Must possess a high degree of proficiency using Microsoft Office (Word, Excel, Access, Visio, Project and Outlook) products as well as skill using Microsoft SharePoint. 4. Experience using Microsoft SharePoint to create, modify and maintain document archives, calendars, and workspace for professional personnel in collaborative settings. 5. Experience accurately taking and transcribing meeting minutes, communicating action items and transferring information into monitoring and tracking databases 6. Demonstrated skill and experience working in multidisciplinary environments in which the candidate performed mission critical communications, support and administrative duties. 7. Must possess strong written and verbal communication skills and have prior experience writing and editing a variety of professional documents, including technical documentation. 8. Must be collegial and comfortable working in a multidisciplinary team setting. 9. Must be comfortable working to short timelines with a high degree of accuracy and quality. 10. Must be highly organized, attentive to detail, pro-active and able to work effectively and efficiently with a high degree of independence and self-direction. The following specific skills and experiences are preferred for the successful candidate for this position: 1. Prior experience in a similar role on a large scale IT project. 2. Familiarity with industry standard project management documentation. 3. Familiarity with version control for collaboratively created documentation. 4. Familiarity with WebEx or other forms of teleconferencing. ROLE: This individual will maintain the project archives, schedule project team and project management meetings, compose and edit documentation and reports, and serve as a point of contact facilitating and recording communications and executing process controls across the Project, Customer, and Vendors. Candidate must possess general PC proficiency with strong skills in MS Outlook/Exchange, Word, Excel, Project, Visio, and SharePoint. Project Assistant Responsibilities The project is composed of several interlocking and interdependent tracks including software development and testing, business process change, new skills training for staff, and critical internal and external communications. The Project Assistant serves as the hub of project activities. This person will be the project librarian, scheduler, and person responsible for ensuring administrative activities are undertaken in a timely fashion and completed quickly with a high degree of accuracy. The candidate must be comfortable working with a variety of people, especially managers, contractors, and senior technical and business experts. The candidate must be able to multi-task and constantly re-prioritize project activities based on the issues of the day. To accomplish this, the person must be able to work with a high degree of independence, quickly ascertaining what they need to do to support project professionals and activities with minimal specific direction. Quality expectations in limited timeframes are necessarily very high so it will be critical for the candidate to be detail oriented to minimize rework that could result in project delay. This person will report to the Project Director who will help prioritize workload. The successful candidate will perform the following project management support activities: 1. Use photocopiers, fax machines, scanners, and networked personal computers to create spreadsheets, compose emails, manage databases, and maintain paper and electronic files. 2. Compile, edit and maintain version control for a variety of technical and project management documents. This requires general PC proficiency and strong skills in Microsoft Office products (Word, Excel and Visio), Microsoft Project, Microsoft Access and Microsoft SharePoint. 3. Work with the Project Manager to define and create reports that facilitate project and resource management activities while supporting the finalization of project documentation. 4. Coordinate internal review and approval cycles among designated personnel. 5. Organize and maintain all hard copy and electronic copies of project files along with managing the access to those files by approved personnel. 6. Organize and maintain information across the Project, Customer, and Vendors, including maintaining the project's SharePoint Library of in-progress, current and historical project-related documentation. This responsibility includes ensuring access privileges are correct and liaising with IT department to resolve access issues. 7. Calendar events in SharePoint and Outlook on behalf of the entire team. 8. Coordinate internal and external meetings for the Project Team, Customer and Vendors. 9. Take meeting minutes including accurately capturing decisions, action items and assignments. Finalize minutes for publication. 10. Work with the Project Manager to establish clear follow up dates, proactively contacting others to review progress and confirm action taken. 11. Accurately transfer information from meetings into the project's Access database with little to no supervision. 12. Document change requests and track request status. 13. Track submission of agreed upon documentation and provide completion status to the Project Manager. 14. Coordinate scheduling of conference calls and distributed reviews. Prepare agendas, take minutes, and participate as requested by Project Manager. EVALUATION CRITERIA Technical Skills and Knowledge Experience (length and depth of experience in performing duties comparable to those required in the minimum and preferred qualifications, as well as in Exhibit A: (Statement of Work) as demonstrated in staff resumes. Hourly rates