Royal Media Group, an innovative media company, is seeking a project based event coordinator to handle the logistics of several upcoming conferences. This position will require a dedication of approximately 20 hrs per week to this assignment from July 23, 2012- October 24, 2012, including travel to the events in Miami, October 13-17 and Las Vegas, October 21-24. The individual will work remotely with weekly in-person meetings with the VP, Marketing & Events in San Diego. The ideal candidate must have excellent communication and organizational skills, the ability to multi-task, work independently and extreme attention to detail. QUALIFICATIONS AND SKILLS: • College degree in Marketing, Communications, Hospitality or a related field. • Above-average communication and customer service skills. • Highly organized, able to work independently and, most importantly, be self-motivated. • Able to meet rigid deadlines. • Extremely detail oriented and ability to pay special attention to detail • Comfortable working with a small corporate team. • Familiar with MS Word, Microsoft Access, Excel, HTML and Wordpress. • Excellent work ethic and can do attitude Responsibilities Include: • Liaison with exhibitors and sponsors on logistical issues such as: o Exhibitor/sponsor registrations o Shipping instructions o Booth Selection o Set up/ Tear Down Information o Electrical/Internet/AV information o Obtain, organize and maintain file of logos and descriptions for website and workbook o All exhibitor and sponsor customer service • Order all promotional event supplies through our preferred vendors. Get quotes and negotiate best possible pricing. • Maintain Event Budget • Source A/V quotes negotiate to meet budget requirements • Source and get quotes for on-site staffing • Source and get quotes for security • Source and get quotes for golf outing • Create initial F&B order • Review BEOs • Review rooming list and tally room pick up weekly • Submit staff rooming list to hotel • Put together and distribute conference attendee lists • Provide assistance with registration online • Onsite event assistance Desired Skills: Admin Assistant Event Planner Keywords: Event Planning, Event, Assistant, Planner, Admin