Main Purpose To accurately and in a timely manner type dictated documents from the in-house digital system and undertake other general secretarial duties including updating the accounts database, file archiving, filing and photocopying. Job Role The role involves numerous general secretarial duties including; Drafting routine correspondents and documents Managing and updating paper and electronic diaries Booking in meetings Processing dictation using the in house digital system The preparation and amending of substantial documents Tracking changes on documents Client emailing Replying to correspondence Case management AML searches Types of documents to be typed; Leases/counterparts Completion statements Rent deposit deeds Title abstracts Statutory declarations Sale agreements Notices Completing stamp duty forms on online Preparation of searches pre contract Land registry forms online Document preparation/binding File maintenance Making, taking and transferring telephone calls Keeping the in-house database updated Liaising with the Accounts Department and ensuring that the accounts information including completion statements are accurate and completed in a timely manner Provide assistance to other Departments when required. Person Specification You should be able to demonstrate the following personal attributes: Strong legal secretarial skills and experience Have the ability to accurately word process approximately 70 words per minute using a digital system Have experience in a Law Firm in a commercial and residential Property Department Excellent communication skills with the ability to display empathy, tact and diplomacy Excellent written and verbal communication skills Self motivated with the ability to work independently with little supervision The ability to work and to stay calm under varying degrees of pressure Flexibility and the ability to handle change Good time management skills with the ability to prioritise workloads Attention to detail First Recruitment Services is acting as an employment agency for this vacancy.