Legal Executive PA
Legal PA - Duties - To provide proactive and professional PA/administrative support to several lawyers. It is important that secretarial services are delivered to the business in a manner which is consistent with the increasingly competitive environment in which the firm Legal PA - Department: Litigation and Compliance ? Insurance Team Hours of work: 09.30 ? 17.30 hrs (some flexibility around start and finish times may be required). Fixed term contract for 12 months Purpose of the role: To provide proactive and professional PA/administrative support to several lawyers. It is important that legal secretarial services are delivered to the business in a manner which is consistent with the increasingly competitive environment in which the firm operates. This role is intended to embrace a team-working approach, collaborating with lawyers and other members of support staff to fulfil the needs of the business. In addition to being assigned to a number of specific lawyers, it is expected that a Legal PA will work with every member of the team to ensure that the overall needs of the practice group are met. Legal PA - The Team: The Litigation & Compliance Practice Group falls into four main practice areas: Competition & EU; Litigation & Regulatory; Insurance and Tax. With leading practitioners in each field, our Litigation and Compliance Practice Group are able to offer to offer expertise in our global sectors and core industries and markets. Legal PA - Key Responsibilities: Legal PA - Client Service Your responsibility to deliver excellent service to our clients · Building and maintaining effective relationships with clients and their teams and developing knowledge of the Group's clients and their business · Actively contributing to client service initiatives in the group, including attending client events and seminars where required Legal PA - Planning & Organisation How you use your organisational skills to ensure the lawyers you work with have the information they need on a daily basis · Liaising regularly (at least on a weekly basis) with lawyers to identify lawyers' work commitments and prioritising your workload accordingly · Arranging meetings and appointments for lawyers, both internally and externally, ensuring the Outlook diary is up to date and holds all the necessary information in relation to the appointment including taking responsibility for booking travel, meeting rooms and arranging for necessary equipment and refreshments · Proactive advance monitoring of lawyers' diaries, reminding lawyers of diary commitments and taking responsibility for ensuring that lawyers have all supporting paperwork and necessary information for each meeting or appointment · Liaising with the travel company to make travel and accommodation arrangements, keeping lawyers advised of any changes in scheduling and ensuring they have an accurate and up to date itinerary and all the relevant travel details are in their Outlook calendar · Liaising with support departments to resolve problems on lawyers' behalf and taking ownership of the issue, following up where appropriate Legal PA - Managing Communications How you assist lawyers in their communications with colleagues and clients · Taking ownership of answering lawyers' telephone calls when they are unavailable, taking accurate messages and passing them on promptly, trying to assist and answer any non-legal queries if possible and ensuring the caller receives a satisfactory response · Screening, prioritising and dealing with lawyers' incoming e-mails, post and voicemail when lawyers are out of the office, acknowledging receipt and responding where able and appropriate · Management and co-ordination of lawyers' e-mails, including electronic filing and printing · Preparing presentation slides and materials for internal/external meetings and seminars Keywords: Secretarial
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