Accounts Payable Coordinator Swedish
One of Ireland's leading multinationals, based in Dublin City Center, is looking for an Accounts Payable/ Procurement Coordinator to join their team for a 6 month contract. The role requires the prospective candidate to be fluent in Swedish. Key Responsibilites: Order Placement * Receive complex Ariba requisitions, prioritise and set up purchase orders on software system such as Ariba / Oracle for complex and routine orders or for critical / rush orders as assigned. * Confirm / obtain price and delivery information from supplier. * Place POs via phone and / or send POs via Ariba ASN, FAX, print and mail when applicable. * Expedite POs as required. * Contact internal customers to clarify or provide information as necessary such as to obtain acceptable substitute product or sourcing information. * Obtain information from or follow up with suppliers to complete order as necessary. * Utilize procurement software systems such as Ariba and Oracle to the fullest extent. * Ensure commodity, contract and preferred supplier compliance. * Ensure GPIHP(Global Policy on Interactions with Healthcare Professionals) / FCPA (Foreign Corrupt Practice Act) compliance. * Complete procurement justification form for POs >$100,000 USD in accordance with established guidelines * Liaise with other Purchasing personnel to ensure smooth delivery of business transactions. * Dealing with Procurement related inquiries (supplier and client), addressing or redirecting as appropriate. Problem Resolution * Resolve purchase order discrepancies as identified on Match Queue Exception Report (MQE); implement permanent solutions to prevent recurrence. * Correct the purchase order or resolve issue working with the supplier, internal customer, or others as applicable. * Resolve quality or service issues with appropriate person; escalate to appropriate contact when necessary. * Inform supervisor of unusual problems such as numerous back orders or a growth in problem resolution issues. * Categorise and maintain record of problem types. Procurement Helpdesk * On a rotational basis, support Procurement Helpdesk activities: respond to customer telephone, fax and email communications promptly and with courtesy. * Identifies and provides immediate resolution on internal customer issues utilizing existing tools and systems. Refer more complex issues to appropriate Procurement representative or other responsible contact. * Implement approved process improvements resulting in increased customer satisfaction. Requirments: Education/Experience * Third level education preferred * Requires 3-5 years experience * Preferred 1-2 years experience with Procurement processes, administration, terminology, category knowledge, and advanced error resolution methods. Skills/Abilities * Fluent in Swedish and English is essential * Strong computer skills. i.e. MS Word, Excel, Oracle & Ariba * Excellent interpersonal skills with the ability to show great attention to detail. * Problem solving skills * Excellent written and verbal communication skills * Ability to interact confidently with other Pfizer locations * Ability to work in a team environment. * Ability to proirtise and self manage time and work duties * Strong ability to meet deadlines
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