Program Assistant, Global Health
Parker Staffing is seeking a Program Assistant , Global Health, for a contract opportunity in Seattle. Group Summary The mission of the Global Health Program (GHP) is to help ensure that lifesaving advances in health are created and shared with those who need them most. To date, we have committed nearly $10 billion in global health grants to organizations worldwide. The focus of our grants is to : · Discover new insights to fight serious diseases and other health problems affecting developing countries. · Develop effective and affordable vaccines, medicines, and other health tools. · Deliver proven health solutions in developing countries. · Advocate for more and better resources and policies to support the introduction and uptake of new and existing health technologies. Position Summary & Responsibilities The Program Assistant is a key member of the Global Health team and provides a wide and varied range of administrative and organizational support as need to the teams: · Discovery & Translational Science · HIV · Tuberculosis · Infectious Diseases (Malaria, Pneumonia, EDD(Enteric & Diarrhea Diseases), Neglected Infectious Disease) · Vaccine Delivery · Integrated Development Efficiency, attention to detail, flexibility and good judgment to ensure smooth operations of the team are critical in this role. Primary responsibilities are listed below. Provide a wide variety of administrative support including complex calendar management, event planning, document creation and organization and maintenance of files including: · Scheduling a high volume of appointments and meetings, managing complex calendars, and making occ asional travel arrangements. · Maintaining an organized system of tracking, monitoring, and prioritizing tasks and projects. · Assistance in scheduling and planning for events, such as meetings, conferences, and presentations, which may include coordinating arrangements for participants, handling logistics, preparing and disseminating materials. · Creation, update and/or maintenance of organized files and records. · Compilation and processing expense reports, reimbursements, and check requests, accurately and timely. Provides communications support and assistance to ensure timely responses to inquiries including: o o Acting as liaison for team with internal partners, answering questions and rou ting requests appropriately. o Taking and distributing minutes of meetings. Work proactively and take initiative to support the varying needs of the team Qualifications: · A minimum of 3 years work experience in an office setting, preferably in an administrative role for a complex and fast-paced organization, interacting intensively with internal and external contacts preferred. · Bachelor’s degree is preferred. · Experience setting priorities and meeting deadlines while balancing the needs of providing support for multiple individuals, including calendar management, travel arrangements, and event planning coordination. · Excellent oral and written communication skills in an environment requiring diplomacy and good judgment in managing interactions with individuals at all levels inside and outside an organization. · Demonstrated effectiveness meeting deadlines in a role requiring continual attention to detail in composing, typing, and proofing materials. · Experience establishing organizational systems to improve efficiency and functioning in a changing environment. · Demonstrated proficiency with MSWord, Outlook, Excel, Visio and PowerPoint is required. Previous experience using CRM and MS SharePoint preferred, but not required. Experience in learning and mastering new software applications. · Demonstrated positive, collaborative approach to work, including a commitment to client-service and problem solving.
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