Program Assistant, US Programs
Parker Staffing is seeking a Program Assistant , US Programs for a contract opportunity in Seattle. Group Summary The U.S. Program works with a range of partners toward greater opportunity for all Americans largely through the attainment of secondary and postsecondary education. By making college and other forms of education both accessible to and successful for all, we hope to help break the intergenerational cycle of poverty that prevents families and communities from opportunities to reach their full potential. The U.S. Program works to advance: · College Readiness and Success. Education is the broadest avenue to opportunity and the most influential factor in ensuring that children will grow up to do as well or better than their parents. Today, a postsecondary education is the most important requirement for jobs that pay a family wage. Our goal is to ensure that 80 percent of students will graduate from high school prepared for college, with a focus on low-income and minority students reaching this target, and to double the number of low-income young adults who earn postsecondary degrees or certificates by age 26 each year. · Access to Knowledge. Today, it is almost impossible to succeed without computers and the Internet. Public libraries have been at the forefront of efforts to close the digital divide. Our goal is to ensure that libraries continue to offer free, quality access to computers and the Internet so that all people can benefit from technology. · Strong Communities in the Pacific Northwest. As a family foundation, we are committed to strengthening our communities and providing new avenues of opportunity for those most in need in Washington State, the foundation’s home. Our main goal in the state is to help all children begin kindergarten ready to succeed and cut family homelessness in half over the next decade. Position Summary & Responsibilities The Program Assistant is a key member of the US Program College Ready team and provides a wide and varied range of administrative and organizational support to the Program Officers. · Efficiency, attention to detail, flexibility and good judgment to ensure smooth operations of the team are critical in this role. Primary responsibilities are listed below. Provide a wide variety of administrative support including complex calendar management, event planning, document creation and organization and maintenance of files including: · Scheduling a high volume of appointments and meetings, managing complex calendars, and making occasional travel arrangements. · Maintaining an organized system of tracking, monitoring, and prioritizing tasks and projects. · Assistance in scheduling and planning for events, such as meetings, conferences, and presentations, which may include coordinating arrangements for participants, handling logistics, preparing and disseminating materials. · Creation, update and/or maintenance of organized files and records. · Compilation and processing expense reports, reimbursements, and check requests, accurately and timely. Provides communications support and assistance to ensure timely responses to inquiries including: o Acting as liaison for team with internal partners, answering questions and routing requests appropriately. o Taking and distributing minutes of meetings. Work proactively and take initiative to support the varying needs of the team Qualifications: · A minimum of 3 years work experience in an office setting, preferably in an administrative role for a complex and fast-paced organization, interacting intensively with internal and external contacts. · Bachelors degree is preferred. · Experience setting priorities and meeting deadlines while balancing the needs of providing support for multiple individuals, including calendar management, travel arrangements, and event planning coordination. · Excellent oral and written communication skills in an environment requiring diplomacy and good judgment in managing interactions with individuals at all levels inside and outside an organization. · Demonstrated effectiveness meeting deadlines in a role requiring continual attention to detail in composing, typing, and proofing materials. · Experience establishing organizational systems to improve efficiency and functioning in a changing environment. · Demonstrated proficiency with MSWord, Outlook, Excel, Visio and PowerPoint is required. Previous experience using MS SharePoint ·
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