HR Administrator - Maternity Contract
Overall Purpose of the role: As HR Administrator you will support the Head Office HR team in providing a quality service to all relevant colleagues by completing all HR administrative processes, systems & procedures accurately, on time and to the pre-agreed standard. Key Accountabilities: RECRUITMENT PROCESS ACCOUNTABLITY * Internal Adverts to be posted on intranet * Internal Vacancies to be posted on Kenexa * Regret letters/Emails need to be produced as a result of direct sourcing - produce and send * Support regretting other direct candidates as requested after interview * Booking of the interview Room SHL * Manage the relationship with SHL * Manage / analyse the cost & spend quarterly * Set-up Verbal, Numerical and OPQ tests and feedback results on a daily basis * Support candidates with general support completing the test and liaise with SHL technical support team when required NEW STARTER PROCESS * Produce contract / offer pack and send to colleague in post and via email * Apply for references and chase * Set up personal file and file appropriately, support with P45/P46 forms and passport/VISA control * Email new starter with information on My Zone HR induction and modules to be completed and getting new starters set up on the system SAP * Process all new starters for Head Office * Process all leavers for Head Office * Process all amends for Head Office * Advise HR system when SAP Org structure to be changes and monitor * Arrange for appropriate colleagues to have SAP licences OTHER GENERAL * Produce all amend letters, checking details direct with Managers * Keep organisation charts updated * Update organisation charts and forms for the HR Team on intranet (quarterly) * Leavers process and scan leavers files to be stored on K Drive * Arrange Exit Interviews. Type up exit interviews / annual analysis * Support with redundancy, disciplinary and grievance administration * Manage personnel files ensuring all files are up to date and stored correctly * Daily emails from Head office colleagues asking for advice on general enquiries on where to find information, process and procedures. * Screen calls for HR Function and cover when HR team are out of the office * Book meeting rooms for ad-hoc meetings/requests * Process all invoices and expenses PA Duties * To carry out PA duties for HR Director/Head of such as typing, filing, filtering phone calls, and process invoices and expenses * To manage constantly changing diary of HR Director as well as arranging regular meetings with Op Board, HR and Head Office colleagues * To support with the planning of day to day works schedules and documents for meetings * To support the Senior HR team with projects as instructed * Monitor HR Directors inbox when out of the office and escalate or delegate mail when required Skills/attributes required for the role: * Must have at least 3 year?s experience working in a busy HR admin role. * Must have excellent organisation, time management and planning skills with an eye for detail. * Must be a team player but also be able to use own initiative and work under pressure. * Must have a confident telephone manner and be able to field agency/sales calls in a professional way. * Must be customer focussed with a true desire to provide a quality service to the customer * Must be professional, discreet with a clear sense of confidentiality. * Must have well developed PC skills, including word processing, presentation and spreadsheets. * Must have good written communication skills and a desire to work in a HR environment would be a distinct advantage. * Ideally should be educated to at least A Level standard. This role is due to commence at the beginning of September
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