Ramboll UK Limited is currently looking for a Legal Administrator for our London office. This is a part time one year fixed term contract. Responsibilities :   Legal Administration   Administration of RUK Legal inbox and tasks   o     Regularly checking the inbox to: §   Highlight urgent review deadlines or request the timescale if not provided §   Check if all relevant information and key documents are provided for the review including standard queries document §   For live projects contract review, contact the project team to complete the standard queries document §   Deal with emails where a reference to one of our standard forms or guidance notes is all the advice needed §   Deal with ad hoc queries for insurance or forward to marketing if PQQ queries §   Deal with emails requiring logging only   o     Assigning the contract review tasks to reviewers as directed by the Head of Legal   Contracts Database   o     Registration of contracts / warranties details in Contracts Database when notified by project team or requested by other team member o     Logging contract / warranties details when dealing with the document o     Placing the contracts / warranties copies on the system with a link to Contracts Database o     Responding to queries about Contracts Database, including reports and searches; providing training if necessary o     Checking compliance of legal procedure in sections using Contract Database and active monitoring of the contract status, including liaison with Project Coordinators o     Assist team members in search for previous correspondence (predating database) and transferring folders from Public folders to Sparrow   Execution of documents   o     Preparation of engrossments and arranging the signatures o     Preparation of the correspondence to clients and sending the signed documents o     Logging in the register of documents    Filing System   o     Scanning, filing and archiving for the London team   Legal (support to the Legal Team)   Contracts reviews   o     Proof-reading of the final documents against the negotiations o     Checking the follow-up contracts against the legal comments o     Review of the offer and acceptance contracts to establish the contract status (optional) o     Comparisons of documents received from repeat clients to ascertain whether the past response can be sent or a fresh review is needed (optional)   Responding to internal legal queries   o     assistance in completing the standard RUK forms o     directing to the Contract & Legal Information on SharePoint where appropriate   General Administration   o     Arranging the notary signature o     Preparation of Section movements and meetings, including liaison with Main Board Secretary when necessary. Arranging the section travel and events in absence of Main Board Secretary o     Booking meeting rooms for both Southampton and London teams o     Booking couriers for London o     Dealing with Purchase Orders  for both Southampton and London teams o     Administrative assistance to the Legal Administrator in Southampton o     Administrative assistance to the Company Secretary o     any other administrative assistance if requested by  Head of Legal   Internal systems   o     Detailed knowledge of legal documents procedure o     Familiarity with Maconomy/ Project Portal/Mail Manager/Templates o     Familiarity with Suppliers Database and procedure