P/T Executive Support Officer - £15 ph
Local authority in West London requires a Part-time PA/Executive Support Officer to provide an efficient, high quality proactive support service to senior managers and a director within the Schools Commissioning department. Ideal applicants will have notable executive support or PA experience within a local authority, public sector or within educational establishments Duties to include • To provide a complete personal and confidential secretarial and administrative support service to the Assistant Director • To be responsible for the provision and management of an effective office support function for the Assistant Director including purchasing, order related and invoice processing • To place and process relevant orders using an e-procurement system, including receipting, ensuring orders are received correctly, checking and processing invoices, returning goods and cancelling / returning orders as required • To convene, minute and service a range of strategic multi agency and departmental meetings Working with the AD and/or the chair of the meeting. Where internal meetings, to follow up any action as necessary in order to ensure effective management of the Service • To support chairs, including the Director and Lead Cabinet Member, of a range of high level meetings • To provide support and servicing as required for groups and services for which the Assistant Director holds overall responsibility, including chairing, minuting and coordinating meetings and actions as required. • To liaise as necessary with Chief Officers, Service Heads, Senior Managers, Councillors, MPs, Chief Officers of Authorities, Central Government Officers, Directors of outside companies, and members of the public, as requested. • To liaise as necessary with Chief Officers, Service Heads, Senior Managers, Councillors, MPs, Chief Officers of other Authorities, Central Government Officers, Directors of outside companies, and members of the public, as requested. • To establish good communication with outside agencies and good relations with managers and staff in the division • To be involved in the planning, and coordination of conferences, seminars and events on behalf of the Assistant Director, liaising with services and external agencies regarding booking of venues, attendance and special requirements, preparation and timely distribution of information and acting as point of contact throughout to ensure the smooth running of the programme. Please note that only successful candidates will be contacted Keywords: Secretarial, PA, Admin
West London, L...